Djibouti: Logistics/Procurement Assistant

Key Responsibilities

· To receive Demand Forms, record and seek best prices for items requested by getting quotations from different vendors, taking into consideration quality of goods

· To generate Purchase Orders (PO’s) based on the above considerations, and issue them to the vendor after they have been properly approved as per the Procurement Procedures.

· To maintain a filing system for all procurement documents. These will include the Demand Form, Quotations, Purchase Orders and Goods Received Notes

· Processing of invoices, getting them authorised and sending them to finance for Payment. This will also involve maintaining an invoice register

· To ensure prompt delivery of project goods to the project sites by arranging for either air or road transport. Ensure that waybills/gate passes are written for all goods leaving the stores, and follow-up made to ensure signed copies are returned from the field

· Update and circulate the Tracking report on a monthly basis

· Maintain an up to date asset register for all assets in the in the LWF Djibouti Office

· Ensure that all LW assets are coded/tagged appropriately

· Ensure all items in LWF stores in Djibouti are kept properly, stock cards prepared and placed accurately, supervise & document receipt of goods from suppliers

· To assume such other responsibilities as may be assigned to him/her by the Area Manager

Qualifications, Experience and Competencies

· Diploma in supplies management or related field

· Fluent in spoken and written French and English language

· At least 3 years working experience with an International NGO

· Experience in planning and implementation of logistics and procurement in a busy environment

· Ability to identify and plan for future needs as well as dissemination of best practices

· Working knowledge of international procurement standards and procedures

· Experience in managing suppliers and contract relationships

· Proven track record of successfully managing risk in a procurement environment

· Excellent computer skills, MS Office Suite

· Experience with a Procurement Software or ERP system is desired.

· Excellent Negotiating skills

· Excellent oral and writing skills

· High level of accuracy and attention to details and thoroughness

· Ability to work under minimal supervision, proactive, initiative and act with sound judgement and able to work on irregular working hours

· Creative thinking, problem solving, communication and interpersonal skills

· Maintain confidentiality at the highest level at all times

· Sound analytical skills

· Excellent inter personal skills

· Ability to work in a multi-cultural environment

Applications should reach the undersigned by close of business on 10^th January 2019, with reference Logistics/Procurement Assistant-Djibouti and must include full contact details of 3 referees.

The Human Resource Manager, Lutheran World Federation Kenya-Djibouti-Somalia

Email: lwf.nbi.kenya@gmail.com

Only shortlisted candidates will be contacted.

“LWF World Service is an equal opportunity employer, irrespective of gender, race or religious affiliation.

LWF World Service is a signatory to the Code of Conduct for humanitarian agencies.

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

LWF is a Child Safe Organization.”